A. Alumini means the QUAID-I-AZAM MEDICAL COLLEGE ALUMNI (QAMCA), An association of Old Graduates and Old Students of this college.
B. General Council mean a council consisting of all the permanent members and the associate members of the Alumini.
C. Executive Committee means council consisting of the following members
1. President
2. President elect
3. Vice President ( Male)
4. Vice President ( Female)
5. General Secretary
6. Joint Secretary ( Male )
7. Joint Secretary (Female)
8. Finance Secretary
9. Press and Publication Secretary
10. Others members (e.g. convener), elected by above office bearers by simple majority in their first meeting.
D. Member means a member of the Alumini who is validly entitled to participate in the affairs of the Alumni. Member should have spent total 5 academic years in QAMC and having graduated from QAMC, Bahawalpur.
E. Eligible voter means a permanent member whose name for the time being appears on the roll of the Alumni and not declared as defaulter.
F. Office Bearers means president, vice President( male), Vice President (female), General Secretary, Joint Secretary( male), joint secretary(female), Finance Secretary, Press and Publication Secretary, Overseas Representative and members of the Executive Committee as may be elected or nominated under the memorandum of Alumni or any other person to whom all or any of the functions of the office bearer for the time being assigned by the Executive Committee of the Alumni.
G. Election Conduction Board means a Board consisting of three members amongst senior members of the Alumni or any one from teaching staff of Quaid-i-Azam Medical College, Bahawalpur entrusted to be impartial in the while affair in the opinion of President. This board will be nominated by executive committee.
H. Annual Meeting means meeting of GENERAL COUNCIL convened or the approval of reports on the performance of Alumni. Two months before notice for convene of meeting will be necessary.
I. Special Meeting means meeting of the General Committee convened for the special purposes. May be convened on 10 day notice. J. Emergent Meeting means meeting of the general committee on the requisition of the members (Permanent) under the memorandum of the Alumni. Minimum notice of 72 hours should be necessary to convene the meeting.
K. General Meeting means a meeting of the General Committee convened to deal the ordinary business of the Alumini.
Objectives
QAMCA exists to fulfill the needs for the creation of an organization dedicated to promote and achieve the following.
a. To foster & maintain the bonds of brotherhood amongst ex-students of the college.
b. To keep alive the traditions of the college
c. To plan and realize schemes for the betterment and welfare o member of QAMCA including associate, life & honorary members.
d. To further the best interest of the college by taking active part in schemes of its development and progress.
e. The further the best interest of the college by actively coordinating with the administration of college and Board of Management(BOM).
f. To be an a-political body.
g. To raise funds, through contributions from Governmental, Non-Governmental organizations and others individuals & organizations (national & foreign), for the purposes of achieving the various objectives of QAMCA.
h. To devise methods for achieving the objective of making the college a premier institution par excellence.
i. To invest funds in moveable and immovable assets with a view to ensure generation of adequate income there from.
j. To work for the attainment of any other objective incidental or consequential to the above noted objectives.
Membership
a. QAMCA is declared to consist of unlimited number of members.
b. There shall be four classes of members, thus:
· Member
· Associate Member
· Life Member
· Honorary Member
c. The following persons shall qualify for the membership of QAMCA, namely:
· Member An ex-student who has spent total 5 scholastic years in the college and also QAMC degree holder may become a member of QAMCA provided the applicant was not expelled. Member is entitled to cast vote if eligible and can also contest at any seat if rules and regulations permit. Membership fee in Rs. 1000/- initially and then Rs. /-500/-
· Life Member - A member who contributes Rs. 10,000/- to QAMCA funds shall become eligible for a life membership. This should be approved by the executive committee.
· Associate Member – Any doctor who spent at least one scholaristic year of his MBBS in QAMC can be an associate member.(He is entitled to cast vote but not eligible to contest for any seat for the office bearers) . Also a serving or retired member of the administrative and teaching staff with at least five years service with the college can be an associate member.(He may attend all functions of QAMCA in an advisory but non voting capacity). Membership Rs. 1000/- and renewal Rs. 250/-
· Honorary Member – A person who has rendered outstanding services to the cause of the college or QAMCA shall be nominated as Honorary Member by the Central Executive Committee. Honorary member may attend all functions of QAMCA in an advisory but non voting capacity. Fee initially Rs. 1000/- renewal Rs. 250/-
NOTE: Every Ex-President and Gen.Sec of Alumni will automatically become member of all the next Executive Committees.
The following rate of non-refundable membership initial contribution/renewal fee shall apply to the different categories of members, thus:
· Member initial contribution Rs. 1,000/-
· Member – Annual Renewal fee Rs. 500/-
· Life Membership One time contribution Rs. 10,000/-
· Associate Member Rs. 1000/- Renewal fee Rs. 250/-
· Honorary Membership Rs. 1000/- Renewal fee Rs. 250/-
d. Member Shall pay the annual renewal fee as prescribed above, in advance by 30th June, with a grace period of up to 31st July, for the year starting 1st July and ending 30th June in case of default the Member’s membership shall stand cancelled on 1st August.
6. Governing Body
a) QAMCA shall be governed by the Central Executive Committee, hereinafter referred to as CEC.
b) CEC shall comprise the Executive Committee and all the Regional Executive Committee Conveners.
c) The Regions, number of Regional Executive Committee members, hereinafter referred to as REC, from each Region and their respective areas of jurisdiction shall be as under.
(All members of REC are eligible to contest for the seats of executive committee in next times but not eligible to become convener REC for two consecutive terms.)
· Bahawalpur: 8 REC members in Southern Punjab including Rahimyarkhan, Bahawalpur, Bahawalnagar, Lodhran, Mailsi, Vehari, Multan, DG Khan & Mian Channu.
· Lahore: 4 REC members. Upper Punjab including Shahiwal, Lahore, Faisalabad & Sargodha, (Excluding Rawalpindi & Islamabad).
· Islamabad: 4 REC members , Islamabad, Rawalpindi and NWFP.
· Karachi: 4 REC members. Sindh and Baluchistan.
· Overseas: To be defined by the CEC and ratified by the General Body.
· President and Gen Sec of Alumni will be elected for one term only and each term comprised of two years duration. Minimum age limit for President is 45 Years or fifteen year after MBBS. Minimum age limit for Gen Secretary will be 35 Year or Ten Years after MBBS. All other office bearers with at least 5 years after MBBS.
7. Election & Allied Process of REC/CEC
a. Elections shall be held after every two years. Each REC will choose a Convener and a Finance Sec among themselves. Both of these will be in touch with Executive committee and will attend all the meetings of Executive Committee time to time. Every REC will meet once a month in its region to extend cordial relations and discus their problems.
b. A 30 day period for elections shall be announced by CEC at least 30 days prior to the date of commencement of the election period. Elections should be held within the prescribed period.
c. REC members, shall be elected by members of respective Regions.
d. Elections for REC shall be conducted in respective Regions by a team of Members nominated by the CEC from amongst respective Regions. The election team shall be monitored by at least one member of the CEC, acting as the Presiding Officer, from a Region other than the Region where elections are held.
e. For REC of Bahawalpur Region elections shall be held within the premises, presided over by the college staff nominated by executive committee.
f. The presiding Officers shall announce the results after the counting of votes and the results announced by the Presiding counting of votes. Verdict of Presiding Officer shall be final and there shall be no right of appeal to it.
g. Elections shall be on the basis of One member One Vote through secret ballot.
h. In case of tie the casting vote shall be exercised by the out going convener( for REC elections).and out going president of Executive Committee office bearers.
Qualification, Terms & Conditions for REC/CEC Office Bearers:
· All candidates for elected office should have received MBBS Degree from QAMC and Spent all 5 academic years in QAMC.
· A period of at least 15 years should have lapsed since such a candidate left the college and age not less than 45 years in case of a candidate for the elected office of President CEC. A period of 10 years for Gen Sec and age not less than 35 years. A period of not less than 5 years for other seats of the Executive Committee.
· A candidate shall contest election for not more than one post at an election.
· No members shall contest for an elected office after two consecutive terms.
· All the office bearers of the REC will serve on the committee for a period two years, One half retiring each year through ballots and others elected through ballots.
8. Functions of the President
a. The president shall preside over all CEC and General Body meetings.
b. In case of any dispute within the CEC the President’s decision to resolution of the dispute shall be final and binding.
c. The President shall visit the college and Head Office of QAMCA at least twice per annum.
d. The President shall maintain close liaison with and advise the principal/ patron on maters effecting the reputation of the college.
e. The President / President’s nominee, in consultation with the Principal/ Patron, shall be an ex-officio member of the Board of Governors of the School.
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